When writing an enquiry letter for a wedding reception, clarity and politeness are crucial. Begin with a clear subject line indicating the purpose of the enquiry. Provide details about the event, including the date, number of guests, and whether it will be held during the day or night. Clearly state any specific requirements such as room bookings for the bride, groom, and guests. Politely request information about availability, charges, and expenses, and provide your contact details for further communication. End the letter with gratitude. Ensure all necessary details are included for the banquet manager to provide a comprehensive response.

Table of Contents:

Sample Enquiry Letter for Wedding Reception

The Manager,
___________ (Banquet Name),
___________ (Address)

Date: __/__/____ (Date)

Subject: Enquiry for booking

Respected Sir/ Madam,

I am ___________ (Name) and I am writing this letter to enquire for a wedding reception. On __/__/____ (Date), we are going to celebrate a wedding reception of __________ (Name), my ________ (Brother/ Sister/ Yourself – Relation). This may include _________ (Number Of People) people. And as the gathering would be of _________ (People) people.

I would like to get some information about availability, charges, expenses and all other important information. This event will be done in the ___________ (Day/ Night). Also, we would like to book ______ (Number Of Rooms) in your banquet/ hotel for the bride, groom, and guests to stay.

I request you to kindly provide us with a quotation and consider genuine rates. You may contact me at: ____________@______.____ (Email – ID) or ____________ (Contact Number).

Thanking You,
_____________ (Signature),
_____________ (Name),
_____________ (Contact Number)

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  • How should I address the recipient in an enquiry letter for a wedding reception?
    • Begin with a respectful salutation such as "Respected Sir/Madam."
  • What details should I include in the enquiry letter?
    • Provide information about the event date, number of guests, time of the event, and any specific requirements such as room bookings.
  • Why is it important to request information about charges and expenses?
    • Requesting information about charges and expenses helps in budgeting and planning for the wedding reception.
  • How can I ensure prompt communication from the banquet manager?
    • Include your contact details, such as email and phone number, for the banquet manager to reach out to you with the required information.
  • What should I do if I require additional services for the wedding reception?
    • Clearly state any additional requirements in the enquiry letter and request the banquet manager to provide information and quotations for those services.

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