When writing a complaint letter to your landlord about repair work, it's important to maintain clarity and politeness throughout. Begin by stating your name, address, and duration of tenancy. Clearly outline the repair work that needs to be done and emphasize the urgency of the matter. Request prompt action to address the issue and provide your contact information for further communication. Avoid vague language and ensure all necessary details are included.

Table of Contents:

Sample Letter to Landlord About Repair Work

__________ (Recipient’s details)

Date: __/__/____ (Date)

Subject: Complaint regarding repair work

Sir/ Madam,

My name is ___________ (name) and I have been residing at your property __________ (mention property address) as a tenant for the last __________ (duration).

I would like to inform you that recently we had a conversation regarding the repair work required at your property but it’s already been _________ (number of days) and the repair work has not yet been started. Respected, __________ (the sink is leaking/ taps are leaking/ paint is peeling off) which is becoming a matter of concern to us. Hence, Kindly ensure to get the same done at the earliest in order to prevent cancellation of the contract as this is affecting my daily schedule and disturbing my family.

In case of any queries, you may contact me at ___________ (mention contact number).

Yours Truly,
__________ (Signature),
__________ (Name),
__________ (Contact Number)

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  • How should I address the recipient of the complaint letter to the landlord?
    • Begin with "Dear Sir/Madam" or "To Whom It May Concern" followed by a polite introduction.
  • Is it necessary to specify the duration of my tenancy in the letter?
    • Yes, including the duration of your tenancy helps provide context to your relationship with the landlord and the property.
  • Should I mention the consequences of the repair work not being done?
    • It's advisable to mention the potential consequences, such as contract cancellation, to emphasize the urgency of the matter.
  • What should I do if the repair work is urgent?
    • Clearly state the urgency of the matter in the letter and request prompt action from the landlord to address the issue.
  • Is it important to provide my contact information in the letter?
    • Yes, providing your contact information allows the landlord to reach out to you for further discussion or clarification regarding the repair work.

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