When writing a complaint letter about office cleaning, it's important to maintain a polite and clear tone. Specify the issues with cleanliness, such as unclean computer tables or dirty washrooms, and request prompt action from the management. Providing relevant details like department, designation, and employee ID helps in identifying the concerned individual.
Sample Complaint Letter Regarding Cleanliness
To,
The Manager,
__________ (Name of the Company)
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Complaint regarding cleanliness
Respected Sir/ Madam,
This is to most humbly inform you that my name is ______ (name) and I have been working in your company’s ______ (department) as a ______ (mention designation) having employee ID _______ (mention employee ID).
I write this letter in order to bring into your kind consideration the condition of our department. Respected, the computer tables are not being cleaned by the cleaning department and also the washrooms are not even washed frequently. I beg to inform you that the ___________ (kitchen/ pantry/ lobby/ reception/ water purifier/ any other) is _________ (not cleaned/ always dirty/ need service/ any other).
I would like to request you to kindly look into the same and take appropriate action at the earliest. I shall be highly obliged for your kind support.
Thank you,
________ (Signature),
________ (Name),
________ (Contact Number)
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FAQs
- Q: How should I address the recipient in a complaint letter about office cleaning?
- A: Address the recipient formally as "Respected Sir/Madam" and mention their designation or title if known.
- Q: Is it necessary to include my employee ID in the complaint letter?
- A: Including your employee ID helps in identifying you as a concerned employee and facilitates prompt action.
- Q: What details should I include in the complaint letter about office cleanliness?
- A: Specify the cleanliness issues observed, such as unclean computer tables, dirty washrooms, or neglected areas like the kitchen or lobby.
- Q: How can I ensure prompt action on my complaint about office cleaning?
- A: Requesting prompt action and providing specific details about the cleanliness issues can help expedite the resolution process.
- Q: Should I follow up on my complaint if I don't receive a response?
- A: If you don't receive a response within a reasonable timeframe, consider following up with the management to ensure your concerns are addressed.
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Sandeep Bhandari