Application for Encashment of Leave upon Retirement – Sample Application for Leave Encashment on Retirement

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Application for Leave Encashment on Retirement

To,
The HR Manager,
__________ (Name of the company),
__________ (Address of the company)

Date:__/__/____ (Date)

Subject: Request for leave encashment

Respected Sir/Madam,

This is to most respectfully inform you that I am __________ (Name) and I have been working in ___________ (Department) of your company __________ (Company Name) for the last __________ (months/ years) as ________ (designation). My employee ID is __________ (Employee ID).

I am writing this to inform you that I am getting retired on __/__/____ (date) from the mentioned post and I would like to avail the leave encashment that is remaining and eligible for the encashment i.e. _____ (total no. of leaves eligible for encashment).

I request you kindly look into the matter and guide me through the procedure, and support me in getting the same encashed.

Thanking you,
Sincerely,
__________ (Signature)
__________ (Name),
__________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• What information should I include in my leave encashment request letter?
  • Include your name, department, designation, employee ID, retirement date, and the total number of leaves eligible for encashment. Also, request guidance on the procedure.
• When should I submit my leave encashment request letter?
  • Submit your leave encashment request letter at least one to two months before your retirement date to allow sufficient time for processing.
• Can I send my leave encashment request via email?
  • Yes, you can submit your request via email, ensuring it follows the same formal structure as a written letter.
• What if I am not sure about the number of leaves eligible for encashment?
  • Mention in your letter that you are requesting the encashment of all remaining eligible leave days. HR will provide you with the accurate count.
• How long does it typically take to process a leave encashment request?
  • Processing times can vary, but it is advisable to follow up with HR if you do not receive a response within a few weeks.

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