__________ (Name),
__________ (Address)

Date: __/__/____ (date)

Respected Sir/Madam,

I am __________ (name) and I write this letter on behalf of __________ (company name). I am glad to inform you that we are conducting a conference on __/__/____ (date) and for which we please your kind participation in the conference.

Respected, the motive of the conference is ________ (mention motive) and the same will be conducted at the ____________ (mention venue). We will be more than honoured if you could be present at the venue at the said timings __:__ (time) till __:__ (time).

We expect your quick confirmation and response in this regard. We believe that you would try to spare some time out of your busy schedule.

Thanking you,
________ (Name),
________ (Designation),
________ (Contact details)

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