When writing a letter to cancel a hostel seat booking, clarity and politeness are key. Begin with respectful salutations and clearly state the purpose of the letter, including the booking details such as the hostel name and booking ID. Provide a brief explanation for the cancellation and express willingness for the room to be allocated to someone else. Avoid unclear language and ensure all necessary details are included.
Sample Application for Cancellation of Hostel Booking
To,
________ (Receiver’s Name),
________ (Receiver’s Address)
Date: __/__/____ (Date)
Subject: Request for hostel seat cancellation
Respected Sir/ Madam,
With utmost respect, I would like to state that on __/__/____ (Date), I made a booking for room in your hostel i.e. _____________ (Hostel name) bearing booking ID __________ (Booking ID). My name is ________ (Name)
I write this to inform you that due to the reason _________ (Reason for booking cancellation) I will not be able to utilize the hostel services. Respected, I have been allotted with room number ___________ (Room number) and therefore, I request you to kindly cancel my hostel booking.
I ensure that I have no issue if my room is handed over to someone else.
Thanking you,
__________ (Your Name),
__________ (Address),
__________ (Contact Number)
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Sandeep Bhandari