When crafting an apology letter to the Head of Department for absence, it's important to maintain clarity and politeness. Clearly state your name, class, and roll number for identification. Explain the reason for your absence concisely and apologize for not providing prior notice. Express your commitment to catching up on missed studies and assure that the mistake will not recur. End the letter with a sincere apology and contact details for further communication.
Sample Apology Letter for Being Absent
To,
The Head of Department,
___________ (Name of the Department),
___________ (Name of the Tnstitution),
___________ (Address of the Institution)
Date: __/__/____ (date)
Subject: Apology for being absent
Respected Sir/Madam,
Most humbly, this is to inform you that my name is _____________ (name) and I am a student of __________ (mention class) having roll number/student ID _____________ (mention ID/roll number).
I am writing this letter to sincerely apologise for my absence from the Institution from __/__/____ (date) to __/__/____ (date). The reason for the absence is due to ____________ (mention reason for being absent). I apologise for not giving a prior notice but it was all unexpected due to which I was unable to inform you regarding the same.
I hope that you will understand my situation and I will ensure that I will work hard to cope up with my studies, which I missed during my absence. I promise you that I will not repeat this mistake again in the future. Kindly, accept my apology and try to forgive me.
Yours faithfully,
___________ (Name)
___________ (Roll number)
___________ (Contact details)
Live Editing Assistance
Live Preview
How to Download, Print, or Share Letter
After writing, you can easily print, email, or save your letter — even share it through WhatsApp.
Need help? See our Live Assistant Help Guide.
Incoming Search Terms:
- Sample apology letter to a lecturer
- Apology letter to lecturer for absence
Sandeep Bhandari 
Kshitij Tarun 
Deepanshu Thakral