When writing a welcome letter to a new member of an association, clarity and politeness are key. Clearly express warm greetings and provide essential details about the association, such as its purpose and achievements. Avoid unclear language and ensure contact information is included for any queries.

Table of Contents:

Sample Welcome Letter to New Member of Association

__________ (Name of the member),

Date: __/__/____ (Date)

Subject: Welcome to ______________ (name of the association)

Sir/ Madam,

We wish this letter finds you in good health.

I write this letter wholeheartedly to welcome you to the ____________ (name of the group/association). Our association was created in _________ (mention year) with an aim of achieving ____________ (mention aim) by _______ (year). We are delighted to inform you that we have been consistent in our way to target with a team of over ________ (mention number of team members).

We welcome you and wish you a good time with us. In case, you have any queries, you may contact me at _________ (mention contact number).

________ (Name of the association)
________ (Signature),
________ (Name),
________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • How can I address a new member in a welcome letter?
    • In a welcome letter to a new member, it's appropriate to use a generic salutation such as "Sir/Madam" or "Dear [Name of the member]." This conveys respect and inclusivity to the recipient.
  • What details should I include about the association in a welcome letter?
    • In a welcome letter to a new member of an association, it's important to provide essential information such as the association's purpose, founding year, goals, and any notable achievements. This helps the new member understand the organization they are joining.
  • Why is it important to mention contact information in a welcome letter?
    • Including contact information, such as a phone number or email address, in a welcome letter allows the new member to reach out with any questions or concerns they may have. This facilitates communication and demonstrates the association's commitment to providing support.
  • How should I conclude a welcome letter to a new member?
    • A welcome letter to a new member can be concluded with warm wishes for their experience with the association and an invitation to contact the sender with any inquiries. It's also customary to include the sender's name, position, and contact information for further assistance.
  • Is it necessary to mention the association's achievements in a welcome letter?
    • Yes, mentioning the association's achievements in a welcome letter helps build credibility and showcases the organization's accomplishments. This can instill confidence in the new member and affirm their decision to join the association.

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