When welcoming a new employee, it's important to convey warmth and enthusiasm while providing necessary details about their role and the team. Ensure clarity in communication and avoid using unclear language. Express excitement about their joining and convey readiness to work together.

Table of Contents:

Sample Welcome Letter to New Employee from Project Manager

___________(Sender’s name),
__________ (Company’s name),
__________ (Company’s address)

Date: __/__/____ (Date)

__________ (Name of the team member),
__________ (Company’s Name),
__________ (Company’s Address)

Subject: Welcome letter

Dear Sir/ Madam,

Firstly, I am glad to welcome you in our organization.

I, __________ (name), _________ (designation) of ____________ (department) on behalf of ___________ (our team/other) write this letter to welcome you to the team for ____________ (project name). Our company believes in working with team spirit and mutual growth. We believe you would enjoy working with us on the project ___________ (mention name of the project).

I am excited with your joining and look forward to working with you.

________ (Signature),
________ (Name),
________ (Designation),
________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Q: Should I address the new employee by their first name or with a formal title?
    • A: It's appropriate to use a formal title such as "Sir/Madam" in the welcome letter, unless otherwise specified by company culture.
  • Q: Is it necessary to mention the specific project in the welcome letter?
    • A: Yes, mentioning the project helps the new employee understand their role and context within the team and organization.
  • Q: What should I include in the signature section of the letter?
    • A: The signature section should include the sender's name, designation, and contact number for easy reference.
  • Q: How can I convey enthusiasm in the welcome letter without sounding insincere?
    • A: Express genuine excitement about the new employee's joining and mention specific reasons why their presence is valued.
  • Q: Should I mention any company values or culture in the welcome letter?
    • A: Yes, briefly mentioning company values or culture helps the new employee align with the organization's mission and goals.

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