To,
__________ (Name),
__________ (Address)
Date: __/__/_____ (Date)
Subject: Request for vehicle gate pass
Respected Sir/ Madam,
This letter is in reference to the vehicle gate pass during ____________ (type of event) event.
Most courteously, my name is _____________ (your name) and I would like to bring to your notice that we are organizing an event in your ________ (auditorium/ park/ farmhouse/ lawn/ auditorium) with booking number _________ (mention booking number) and for which I request you for issuance of the gate pass as we will be needing the vehicle to enter the premises for ___________ (loading and unloading of goods/ materials/promotion/traveling/other)
The details of the vehicle are mentioned below:
Vehicle number: ___________ (mention vehicle registration number)
Chassis number: ___________ (chassis number)
Vehicle type: ____________ (mention vehicle type – LMV/ HMV)
This is to request you for your quick support. I believe that you will issue the same at the earliest.
Thanking you,
Regards,
___________ (mention your name with signature),
___________ (contact number)
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