Request Letter to Onboard New Vendor – Sample Letter Requesting for On-boarding New VendorRequest Letter to Onboard New Vendor – Sample Letter Requesting for On-boarding New Vendor
When composing a request letter to onboard a new vendor, clarity and politeness are essential. Clearly state your name, designation, and the purpose of the letter. Explain the issues you are facing and the specific requirements you need from the new vendor. Provide a list of preferred vendors if available and request prompt action. Express gratitude for the recipient's time and consideration.

Table of Contents:

Sample Request Letter to Onboard New Vendor

_____________ (Recipient Details)
______________ (Name of the organization),
______________ (Address of the organization),

Date: __/___/_______ (date)

Subject: Request to onboard a new vendor

Dear Sir/Madam,

This letter is to inform you that my name is _________ (name) and I am working as a ____________ (designation) from the last _____ years.

I am writing this letter to inform you that currently, we are facing _______ (mention issues) and we require _______ (mention requirements). In this regard, we have shortlisted a few new vendors for said product/service and now request you to evaluate and onboard a new vendor to improve the _________(quality/delivery).

I have attached a list of preferred vendors along with this letter. Kindly, make a decision to onboard a new vendor at the earliest to avoid any further delay in work. If you have any questions or concerns regarding this matter, please feel free to contact me at any time.

Thank you for your valuable time and consideration.

Yours Sincerely,
_____________ (Signature),
_____________ (Name),
_____________ (Designation),
_____________ (Employee ID)

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Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Why is it important to request the onboarding of a new vendor?
    • Requesting the onboarding of a new vendor is essential to address existing challenges and fulfill specific requirements that the current vendors may not meet.
  • What should be included in the request letter for vendor onboarding?
    • The request letter should clearly state the issues being faced, the requirements needed from the new vendor, and any preferred vendors identified for consideration.
  • Is it necessary to attach a list of preferred vendors with the request letter?
    • Attaching a list of preferred vendors provides the recipient with specific options for consideration, expediting the decision-making process.
  • Why should prompt action be emphasized in the request letter?
    • Emphasizing prompt action encourages the recipient to address the request promptly, minimizing any further delays in work processes.
  • What should I do if I have further questions or concerns regarding the vendor onboarding request?
    • It is advisable to provide contact information in the letter and encourage the recipient to reach out for any further inquiries or clarifications.

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