Writing an effective letter requires clarity and politeness. Start with a clear subject line and address the recipient properly. Provide a brief introduction stating the purpose of the letter. Use bullet points or tables for organizing information systematically. Ensure to include all necessary details and any supporting documents if required. Close the letter with a polite request for action and sign off courteously.

Table of Contents:

Request Letter for Correction of Personal Details in PF Account

HR Manager,
_________(Company Name)
_________(Company Address)

Date: __/__/____

Sub: Correction required in Personal details in PF Account for _____________ (Employee Name & PF Account Number)

Dear Sir/Madam,

This is to inform you that my details as available on the EPFO Member portal are not correct. The existing incorrect and correct details are provided below:-

Data DescriptionData as per EPFO office Corrected data of the member 
Name of the member
Date of birth
Father/ Husband Name
 Date of Joining in the  establishment
Date of leaving the previous establishment

I am also enclosing herewith the self-attested copy of id proof (PAN card/Voter card/Passport/driving license/Aadhaar card/Any other) for your reference.

I request you to kindly arrange to submit my application for a change in personal details to the EPFO department.

An early action in this regard will be highly appreciated.

Yours Sincerely

____________ (Employee Signature)
____________ (Employee Name)
____________ (Employee Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  1. Q: How do I address an HR manager in a letter regarding corrections in personal details for a PF account?
    • A: Begin the letter with "To, HR Manager," followed by the company's name and address. If unsure of the manager's name, it's appropriate to use "Dear Sir/Madam."
  2. Q: Is it necessary to provide a summary of incorrect and corrected personal details in a letter to HR for PF account corrections?
    • A: Yes, it's essential to list the incorrect details alongside the corrected ones in a clear and organized manner, typically using a table format for easy reference.
  3. Q: What supporting documents should I include when requesting corrections in personal details for a PF account?
    • A: Enclose a self-attested copy of a valid ID proof such as PAN card, Voter card, Passport, driving license, Aadhaar card, or any other acceptable document for verification purposes.
  4. Q: How should I conclude a letter requesting corrections in personal details for a PF account?
    • A: Conclude the letter with a polite request for action, expressing appreciation for prompt attention to the matter, and sign off courteously with "Yours sincerely."
  5. Q: How soon can I expect a response after submitting a request for corrections in personal details for a PF account?
    • A: Response times may vary depending on the company's internal processes and the responsiveness of the HR department. However, it's reasonable to expect a prompt acknowledgment of the request followed by action within a reasonable timeframe.

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