To,
The Manager,
__________ (Name of company),
__________ (Address)
Date: __/__/____ (Date)
Subject: Request for urgent renewal
Respected Sir/ Madam,
With reference to the _________ (project/order/any other). I would like to inform that a meeting will be conducted on an urgent basis in __________ (mention location) on __/__/____ (date) from __:__ (time). The number of attendees would be _______ (number of participants) and will be concluded at __:__ (time).
In this regard, it is to request you to kindly look into the same and maintain the mentioned location before meeting to prevent any delays.
Thanking you,
________ (Signature),
________ (Name),
________ (Contact Number)
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