When drafting a letter requesting the supply of goods, it's crucial to maintain clarity, politeness, and completeness. Clearly state the need for the goods, including specifications and quantities, along with the desired delivery date. Request essential information such as availability, pricing details, and terms of payment and delivery. Provide contact information for further communication and express gratitude for the supplier's cooperation.
Sample Letter for Delivery of Goods
To,
________ (Supplier’s Name),
________ (Company Name),
________ (Address)
Date: __/__/____ (Date)
Subject: Request for Supply of Goods
Dear _____ (Supplier’s Name),
My name is __________ (Your Name), and I am writing to you on behalf of _____ (Your Company Name). We have been pleased with the quality and efficiency of your products in the past and wish to continue our partnership.
We are currently in need of a supply of ________ (Specify Goods/Items) for our ongoing operations. According to our records, we require approximately _____ (Quantity) of _____ (Goods/Items), and we would like to request a timely delivery by _____ (Preferred Delivery Date).
To proceed with the order, we kindly ask for the following information:
Availability of the specified goods.
Pricing details, including any applicable discounts or bulk rates.
Terms of payment and delivery.
Please share the details as early possible. For any further details, you contact us at _________ (Email/ Contact Number/ Preferred method of communication). Looking forward to your response.
Thank you for your valuable time.
Best regards,
_________(Signature)
_________(Name)
_________(Designation)
_________ (Contact details)
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Sandeep Bhandari