To,
The Manager,
____________ (Office branch name/ company name),
____________ (Address)
Date: __/__/_____ (Date)
Subject: Requesting replacement for ____________ (mention device name)
Respected Sir/ Madam,
I am writing this letter with the utmost respect to inform you that my name is _________ (name) and I am a mobile insurance policyholder of your company, i.e. ___________ (name of the company). The policy number is ___________ (mention the policy number).
Through this letter, I would state that I am holding an insurance policy in your company for my ________________ (mention the mobile name – model number) having IMEI number ___________ (mention the IMEI number) and the registered number ____________ (mention the registered number). I beg to inform you that the said device got lost on __/__/____ (date) during ____________ (travel/ official trip/ any other) and the predicted location is ____________ (mention the location). As per the norms of the policy, I am entitled to the replacement of the phone.
I request you to kindly guide me through the procedure to get a new mobile phone as a replacement for the stolen gadget. I shall be highly obliged. I expect to hear back from you. You may contact me at _____________ (mention the contact details).
Thanking you,
Yours truly,
____________ (signature),
____________ (name),
____________ (policy number),
____________ (contact details)
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