Request Letter for Replacement of Lost or Stolen Mobile Phone – Sample Letter Requesting Replacement of Lost Mobile PhoneRequest Letter for Replacement of Lost or Stolen Mobile Phone – Sample Letter Requesting Replacement of Lost Mobile Phone
When writing a request letter for the replacement of a lost or stolen mobile phone, it's important to clearly state your name, policy details, and the circumstances of the loss. Politely request guidance on the procedure for obtaining a replacement device and provide your contact information for further communication.

Table of Contents:

Sample Letter for Replacement of Lost Mobile Phone

The Manager,
____________ (Office branch name/ company name),
____________ (Address)

Date: __/__/_____ (Date)

Subject: Requesting replacement for ____________ (mention device name)

Respected Sir/ Madam,

I am writing this letter with the utmost respect to inform you that my name is _________ (name) and I am a mobile insurance policyholder of your company, i.e. ___________ (name of the company). The policy number is ___________ (mention the policy number).

Through this letter, I would state that I am holding an insurance policy in your company for my ________________ (mention the mobile name – model number) having IMEI number ___________ (mention the IMEI number) and the registered number ____________ (mention the registered number). I beg to inform you that the said device got lost on __/__/____ (date) during ____________ (travel/ official trip/ any other) and the predicted location is ____________ (mention the location). As per the norms of the policy, I am entitled to the replacement of the phone.

I request you to kindly guide me through the procedure to get a new mobile phone as a replacement for the stolen gadget. I shall be highly obliged. I expect to hear back from you. You may contact me at _____________ (mention the contact details).

Thanking you,
Yours truly,
____________ (signature),
____________ (name),
____________ (policy number),
____________ (contact details)

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  • What information should I include in the letter regarding my insurance policy?
    • Include your name, policy number, and any relevant details about the coverage.
  • Is it necessary to mention the circumstances of the loss in the letter?
    • Yes, providing details about how and when the device was lost helps the insurance company process your request efficiently.
  • Should I express gratitude in the letter?
    • Yes, expressing appreciation for their assistance and cooperation can leave a positive impression.
  • Is it important to provide my contact details in the letter?
    • Yes, including your contact details ensures that the insurance company can reach you for any further information or updates regarding your request.
  • What tone should I use in the letter?
    • Maintain a polite and respectful tone throughout the letter while clearly stating your request and providing necessary details.

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