When writing a request letter for the replacement of a lost or stolen mobile phone, it's important to clearly state your name, policy details, and the circumstances of the loss. Politely request guidance on the procedure for obtaining a replacement device and provide your contact information for further communication.
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- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter for Replacement of Lost Mobile Phone
To,
The Manager,
____________ (Office branch name/ company name),
____________ (Address)
Date: __/__/_____ (Date)
Subject: Requesting replacement for ____________ (mention device name)
Respected Sir/ Madam,
I am writing this letter with the utmost respect to inform you that my name is _________ (name) and I am a mobile insurance policyholder of your company, i.e. ___________ (name of the company). The policy number is ___________ (mention the policy number).
Through this letter, I would state that I am holding an insurance policy in your company for my ________________ (mention the mobile name – model number) having IMEI number ___________ (mention the IMEI number) and the registered number ____________ (mention the registered number). I beg to inform you that the said device got lost on __/__/____ (date) during ____________ (travel/ official trip/ any other) and the predicted location is ____________ (mention the location). As per the norms of the policy, I am entitled to the replacement of the phone.
I request you to kindly guide me through the procedure to get a new mobile phone as a replacement for the stolen gadget. I shall be highly obliged. I expect to hear back from you. You may contact me at _____________ (mention the contact details).
Thanking you,
Yours truly,
____________ (signature),
____________ (name),
____________ (policy number),
____________ (contact details)
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FAQs
- What information should I include in the letter regarding my insurance policy?
- Include your name, policy number, and any relevant details about the coverage.
- Is it necessary to mention the circumstances of the loss in the letter?
- Yes, providing details about how and when the device was lost helps the insurance company process your request efficiently.
- Should I express gratitude in the letter?
- Yes, expressing appreciation for their assistance and cooperation can leave a positive impression.
- Is it important to provide my contact details in the letter?
- Yes, including your contact details ensures that the insurance company can reach you for any further information or updates regarding your request.
- What tone should I use in the letter?
- Maintain a polite and respectful tone throughout the letter while clearly stating your request and providing necessary details.
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Sandeep Bhandari