_________ (Receiver’s Name),
_________ (Designation),
_________ (Address)

Date: __/__/____ (date)

Subject: Conference room reservation

Respected _______,

My name is _______ (name) and I am writing this letter on behalf of __________ (company name), in order to book the conference room that is available in your building.

This is to inform you that via ________ (website/ newspaper advertisements/ any other) I got to know about the conference room that you are offering for formal meetings. It is to inform you that I am willing to book the said for __/__/____ (date) and the timings would be from __:__ (time) till __:__ (time). The total number of attendees would be _____ (number of attendees).

It is to request you to kindly provide the quotation and other payments breakouts (advance/ full) at the earliest at ________ (contacts details). Your response is awaited.

Thanking you,
________ (signature),
________ (name),
________ (contact details)

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