When writing a request letter for changing hostel rooms, it's essential to maintain clarity and politeness. Clearly state your name, current room number, and the reason for requesting the change. Express willingness to cooperate and provide necessary details for the process.

Table of Contents:

Sample Hostel Room Change Request Letter

The Warden,
__________ (Name of the College),
__________ (Address)

Date: __ /__ /____ (Date)

____________ (Name of the Student),
____________ (Name of the Department)

Subject: Request to change the hostel room

Respected Sir/Madam,

With due respect I would like to state my name is __________ (Name of the student) and I am studying in ___________ (Name of the College); residing in the college hostel room number _________ (Room Number).

I am writing this letter to bring in your notice that I want to change my hostel room because of _____________ (State the reason/not comfortable/others). I am ready to make an understatement if necessary, but I would like to change my room at the earliest.

Please consider my request as genuine and let me know the further details.

Yours ___________ (Thankfully/Sincerely/Faithfully/Obediently),
____________ (Name),
____________ (Contact Details),
____________ (Signature)

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How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

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Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Is it necessary to state the reason for changing the hostel room?
    • Yes, providing a clear reason helps the authorities understand your request better.
  • Should I express willingness to cooperate in the letter?
    • Yes, showing cooperation enhances the chances of your request being accommodated.
  • How should I address the recipient in the letter?
    • Use respectful salutations such as "Respected Sir/Madam" or "Dear Warden."
  • Do I need to provide my contact details in the letter?
    • Yes, providing contact details ensures smooth communication regarding the room change request.
  • Should I mention my current room number in the letter?
    • Yes, specifying your current room number helps in identifying your current accommodation.

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