When writing a letter to request a leaving certificate from your college hostel, it is important to be clear and polite. Start by addressing the appropriate authority and clearly state your reason for writing. Make sure to include all necessary details such as your name, roll number, and contact information. Avoid using unclear language or omitting important information. Keep the tone respectful and thankful, and conclude with a polite request for action.
Sample Letter: Application for Leaving Hostel
To,
The Principal,
___________ (Name of the College),
___________ (Address of the College),
Date: __/__/____ (Date)
Subject: Request for Hostel Leaving Certificate
Respected Sir/Madam,
With due respect, I would like to inform you that my name is _______________ (name) and I am a student of __________ (mention year/course) having roll number _____________ (mention roll number).
I am writing to request a leaving certificate from the hostel due to ____________ (reason: personal reasons/family issues/health concerns/transfer of parents/job placement/other reasons). My stay at the hostel has been beneficial, but due to the mentioned reasons, I need to vacate my room.
I have settled all dues and returned all borrowed items. Kindly issue me the leaving certificate at your earliest convenience. If there are any further formalities required, please let me know.
Thank you for your understanding and cooperation. You can contact my parents for any further information at __________ (contact details).
Yours sincerely,
___________ (Name)
___________ (Roll number)