Request Letter for Cancellation of Transportation Service – Sample Letter Requesting Transportation Service CancellationRequest Letter for Cancellation of Transportation Service – Sample Letter Requesting Transportation Service Cancellation
When writing a request letter to cancel a transportation service, it is important to be clear and polite. Start with a respectful greeting and introduce yourself. Clearly state the purpose of the letter, including the original contract details and the reason for cancellation. Accept any associated charges and provide your contact details for further communication. Avoid unclear language and ensure all necessary details are included to facilitate the cancellation process smoothly.

Table of Contents:

Sample Letter for Cancellation of Transportation Service

To,
The __________(Name)
_________(Designation)
_________(Address)

Date: __/__/____

Subject: Request for cancellation of transportation service for goods

Dear Sir/Madam,

This letter is in reference to the cancellation of the transportation service request.

Please note that I am a customer of your transportation service. On __/__/____(Date), I had made a contract for the transportation of goods from _________(Picking address) to __________(Delivering address) and it was scheduled for __/__/____(Transportation date).

I want to apologize that we have to call that deal off due to some unavoidable reasons. We had a contract under the name of _________(Name) with quotation of _______(Amount). I also accept the cancellation charges for the same.

If there are any further queries, you can contact me via _________(Email/ Phone number). Thank you for your kind consideration.

Yours sincerely
_________(Signature)
_________(Name)

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FAQs

  • Why do I need to send a cancellation request letter for transportation services?
    • Sending a formal cancellation request letter helps ensure that both parties have a clear record of the cancellation and any related terms, such as cancellation charges.
  • What information should be included in the cancellation request letter?
    • Include your name, the original contract date, picking and delivering addresses, scheduled transportation date, reason for cancellation, and your contact details.
  • Will I have to pay any charges for canceling the transportation service?
    • Yes, there may be cancellation charges as specified in your contract. Acknowledge these charges in your letter to show your understanding and agreement.
  • How should I address the cancellation request letter?
    • Address the letter to the relevant person or department handling cancellations at the transportation service provider, ensuring proper titles and addresses are used.
  • Can I follow up on my cancellation request?
    • Yes, provide your contact details in the letter and follow up if you do not receive a confirmation of the cancellation within a reasonable timeframe.

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