When drafting a request letter for attendance in college, it's essential to maintain a respectful tone and clearly explain the situation. Begin by addressing the recipient respectfully, stating your name, department, college name, and roll number. Clearly mention the event you attended, the date, and express your concern about not receiving attendance for it. Politely request the recipient to look into the matter and provide you with the attendance for the mentioned date.
Letter to the Principal Requesting Attendance Record Update
To,
The Principal,
__________ (College’s Name),
__________ (College’s Address)
Date: __/__/____ (Date)
Subject: Request for attendance
Respected Sir/Madam,
Most humbly, my name is _________ (Name) and I am studying in ________ (Department) department of your esteemed college having roll number _______ (Roll number).
This is to inform you that I went for __________ (Exhibition/ Tournament/ Expo/ Any other) on __/__/____ (Date) and I have not yet received the attendance for the same. I was informed that I will be marked present for the event but I have not received the attendance.
I request you to kindly look into the matter and provide me with the attendance for the mentioned date. I shall be highly obliged for your kind support.
Thanking you,
___________ (Name),
___________ (Roll Number)
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FAQs
- Q: What should I include in the subject line of a request letter for attendance in college?
- A: Use a subject line like "Request for attendance" to clearly convey the purpose of the letter.
- Q: Is it necessary to mention my department and college name in the letter?
- A: Yes, providing these details helps the recipient identify you and your academic affiliation.
- Q: How should I address the recipient in the letter?
- A: Address the Principal or relevant authority respectfully using "Respected Sir/Madam" or "Dear Sir/Madam."
- Q: What details should I provide regarding the event I attended?
- A: Clearly mention the type of event (e.g., Exhibition, Tournament), the date, and express your concern about not receiving attendance for it.
- Q: How should I express gratitude in the letter?
- A: Conclude the letter with a polite expression of gratitude, such as "I shall be highly obliged for your kind support" or "Your cooperation in this regard would be highly appreciated."
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Sandeep Bhandari