Request Letter for Air Ticket Approval

When drafting a request letter for air ticket approval, it's crucial to maintain a respectful tone while clearly stating the purpose and necessity of the trip. Begin by addressing the recipient courteously, providing your name, department, designation, and duration of employment. Clearly specify the date and destination of the trip, along with the reason for travel. Request the provision of air ticket allowance, citing the unavailability of other modes of transportation and emphasizing the urgency of the request. Offer assurance of prompt return to work and express gratitude for their support.

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Request Letter for Air Ticket Allowance

To,
The Human Resources Manager,
__________ (Receiver’s Name),
__________ (Receiver’s Address)

Date: __/__/____ (Date)

Subject: Request for air ticket allowance

Respected Sir/Madam,

Most respectfully, my name is ________ (Name) and I work in _________ (Department) department as _________ (Designation). I have been working for last _________ (Months/ Years).

I would state that on __/__/____ (Date), I have to visit _________ (Location) for official work as __________ (Meeting/ Exhibition/ Office Work/ Any other) for which I would request you to kindly provide me with air ticket allowance as ______ (local transport/cabs/train) are not available to reach mention location. As this being official work it is requested to kindly proceed at the earliest in order to prevent any delays.

I ensure I will get back to work on __/__/____ (Date) and I shall be highly obliged for your kind support.

Thanking you,
___________ (Signature),
___________ (Name),
___________ (Employee ID)

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FAQs

• Q: Can I request air ticket allowance for personal trips?
  • A: Generally, air ticket allowances are provided for official business trips rather than personal travel.
• Q: Is it necessary to specify the reason for travel in the letter?
  • A: Yes, clearly stating the purpose of the trip helps HR understand the necessity of the air ticket allowance.
• Q: How soon should I expect a response to my request?
  • A: The response time may vary depending on the company's policies and the urgency of the trip. It's advisable to follow up if there's no response within a reasonable timeframe.
• Q: Should I provide any supporting documents with the letter?
  • A: It's not always necessary, but attaching any relevant documents, such as an official invitation or meeting agenda, can strengthen your request.
• Q: Can I make changes to the travel itinerary after receiving the air ticket allowance?
  • A: Any changes to the travel itinerary should be communicated promptly to HR for approval and necessary arrangements.

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