Quotation Letter Practice Questions: MCQ Quiz on Quotation Letters with Answers

Question 1:  What is the primary purpose of a quotation letter?

(A) To provide a job application

(B) To request a meeting

(C) To provide detailed pricing for goods or services

(D) To send a greeting

Question 2:  Which detail is typically included in a quotation letter?

(A) Personal preferences

(B) Pricing information

(C) Family details

(D) Employee records

Question 3:  What tone should a quotation letter have?

(A) Informal

(B) Polite and professional

(C) Aggressive

(D) Casual

Question 4:  What should you avoid in a quotation letter?

(A) Clear pricing details

(B) Unclear language

(C) Contact information

(D) A polite closing

Question 5:  What is the benefit of including an expiration date in a quotation?

(A) To confuse the recipient

(B) To create urgency and manage expectations

(C) To make the letter shorter

(D) To provide unnecessary information

Question 6:  Which of the following should be mentioned in a quotation letter?

(A) Weather conditions

(B) Terms and conditions

(C) Personal opinions

(D) Holiday plans

Question 7:  What is the purpose of thanking the recipient at the end of the letter?

(A) To end the letter quickly

(B) To show appreciation and maintain politeness

(C) To avoid including details

(D) To reduce formality

Question 8:  Which element is optional in a quotation letter?

(A) Pricing details

(B) Contact information

(C) Terms and conditions

(D) Recipient’s home address

Question 9:  How should you respond if the recipient asks for a discount?

(A) Ignore the request

(B) Respond professionally and explain terms

(C) Decline rudely

(D) Offer a discount without explanation

Question 10:  Which section is essential in a quotation letter?

(A) Greeting

(B) Detailed cost breakdown

(C) Company’s history

(D) Closing statement

Question 11:  What does a quotation letter ensure?

(A) Ambiguity

(B) Clear communication of prices and terms

(C) Delay in response

(D) Less transparency

Question 12:  Which part is optional in the quotation letter format?

(A) Date

(B) Subject line

(C) Greeting

(D) Personal anecdotes

Question 13:  What should be avoided when drafting a quotation letter?

(A) Being direct

(B) Including legal terms

(C) Unclear formatting

(D) Accurate pricing

Question 14:  How should you begin a quotation letter?

(A) With a personal story

(B) By introducing the purpose clearly

(C) With a joke

(D) With irrelevant details

Question 15:  What is the significance of providing detailed descriptions of products or services?

(A) To confuse the recipient

(B) To clarify what is being quoted

(C) To reduce understanding

(D) To increase the letter length unnecessarily

Question 16:  Why should the sender’s contact details be included?

(A) To make the letter look longer

(B) To allow easy follow-up by the recipient

(C) To avoid further questions

(D) To make the letter appear formal

Question 17:  When should you revise a quotation letter?

(A) Never

(B) After receiving feedback

(C) Before sending it to ensure accuracy

(D) Only if errors are pointed out

Question 18:  What should be done if a mistake is found in a quotation after it has been sent?

(A) Ignore it

(B) Notify the recipient promptly

(C) Blame the recipient

(D) Wait for the recipient to notice

Question 19:  What is the best way to ensure understanding of your quotation?

(A) Use simple and clear language

(B) Use complex jargon

(C) Avoid explaining details

(D) Use abbreviations without explanation

Question 20:  How can you make your quotation letter more effective?

(A) By being vague

(B) By providing complete and clear details

(C) By skipping terms and conditions

(D) By using an informal tone