When drafting a dormitory termination request letter to a university, maintain a respectful and polite tone throughout. Clearly state your name, department, university, and application number. Provide a valid reason for termination and mention that you have paid all applicable rental charges. Request the university to proceed with termination formalities and guide you through the refund process if applicable. Express gratitude for their support and cooperation.
Sample Letter to University Requesting Termination of Accommodation Contract
To,
________ (Receiver’s Name),
________ (University Name),
________ (University Address)
Date: __/__/____ (Date)
Subject: Request for termination of the accommodation contract
Respected Sir/ Madam,
Most humbly, I would like to inform you that my name is ________ (Name) and I am a resident of _________ (Locality). I took admission in __________ (Department) department of your reputed university i.e. _______ (University name). My application number is ___________ (Application number).
Respectfully, I am writing this letter to inform you that due to ________ (Reason) I have canceled the admission and at the time of admission I opt for the University accommodation facility. Also, I have paid all the applicable rental charges.
As I have already canceled the admission request. Therefore, I request you to kindly proceed with all required formalities for the termination of the dormitory contract and also guide me through the procedure for the refund. Kindly consider this as a genuine request. I look forward to hearing from you at the earliest. I shall be highly obliged for your kind support.
Thanking you,
__________ (Signature),
__________ (Your Name),
__________ (Contact Number)
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Sandeep Bhandari