Dormitory Termination Request Letter – Sample Letter to University Requesting Termination of Accommodation Contract

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Letter to University Requesting Termination of Accommodation Contract

To,
________ (Receiver’s Name),
________ (University Name),
________ (University Address)

Date: __/__/____ (Date)

Subject: Request for termination of the accommodation contract

Respected Sir/ Madam,

Most humbly, I would like to inform you that my name is ________ (Name) and I am a resident of _________ (Locality). I took admission in __________ (Department) department of your reputed university i.e. _______ (University name). My application number is ___________ (Application number).

Respectfully, I am writing this letter to inform you that due to ________ (Reason) I have canceled the admission and at the time of admission I opt for the University accommodation facility. Also, I have paid all the applicable rental charges.

As I have already canceled the admission request. Therefore, I request you to kindly proceed with all required formalities for the termination of the dormitory contract and also guide me through the procedure for the refund. Kindly consider this as a genuine request. I look forward to hearing from you at the earliest. I shall be highly obliged for your kind support.

Thanking you,

__________ (Signature),
__________ (Your Name),
__________ (Contact Number)

Live Editing Assistance

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How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

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• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

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Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• Question: Is it necessary to provide a reason for terminating the accommodation contract?
  • Answer: Yes, it's advisable to provide a brief and genuine reason for canceling the contract to clarify the circumstances.
• Question: What documents should accompany the termination request letter?
  • Answer: It's typically not necessary to include additional documents with the letter unless specifically requested by the university. However, retaining copies of any communication for your records is advisable.
• Question: How long does it take for the university to process a dormitory contract termination?
  • Answer: Processing times may vary depending on the university's administrative procedures. It's best to inquire directly with the relevant department for an estimate.
• Question: Will I receive a refund for prepaid accommodation charges upon termination?
  • Answer: Refund policies vary by institution. The university should provide guidance on the refund process and any applicable terms and conditions.
• Question: Can I terminate my accommodation contract at any time during the academic year?
  • Answer: Most universities have specific policies regarding contract termination, including deadlines and conditions. It's essential to review the terms of your accommodation contract and adhere to the university's procedures.

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