To,
________ (Receiver’s Name),
________ (University Name),
________ (University Address)

Date: __/__/____ (Date)

Subject: Request for termination of the accommodation contract

Respected Sir/ Madam,

Most humbly, I would like to inform you that my name is ________ (Name) and I am a resident of _________ (Locality). I took admission in __________ (Department) department of your reputed university i.e. _______ (University name). My application number is ___________ (Application number).

Respectfully, I am writing this letter to inform you that due to ________ (Reason) I have canceled the admission and at the time of admission I opt for the University accommodation facility. Also, I have paid all the applicable rental charges.

As I have already canceled the admission request. Therefore, I request you to kindly proceed with all required formalities for the termination of the dormitory contract and also guide me through the procedure for the refund. Kindly consider this as a genuine request. I look forward to hearing from you at the earliest. I shall be highly obliged for your kind support.

Thanking you,

__________ (Signature),
__________ (Your Name),
__________ (Contact Number)

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