When drafting a letter requesting urgent delivery from a supplier, clarity and politeness are essential. Clearly state the purpose of the letter in the subject line and provide necessary details such as the reference number and description of the material required. Express gratitude for previous discussions and negotiations, and specify the urgency of the delivery needed. Clearly communicate the expected delivery date and request confirmation of receipt. Ensure that the tone remains professional and courteous throughout the letter.
Sample letter to Supplier Requesting Urgent Delivery
To,
__________
__________
__________ (Supplier’s Details)
Date: __/__/____ (Date)
Subject: Urgent delivery of _________ (Material description)
Dear Sir/Madam,
With reference to your quotation ___________ (reference no.) and subsequent discussion and negotiation held with you, we are pleased to provide our Purchase order __________ (Purchase order No.) for ____________ (Material description). You are requested to acknowledge the receipt.
As discussed and confirmed, you have ensured the timely delivery of the _________ (Material description) considering our urgency.
We request you to kindly deliver the above-mentioned order to us maximum by ________ (due date).
Thanking you in advance.
Regards,
__________ (Name)
__________ (Designation)
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Sandeep Bhandari