When writing a hall booking cancellation letter, it's essential to be clear, polite, and provide all necessary details. Begin by addressing the manager or appropriate authority, state the purpose of the letter, including the booking details, reason for cancellation, and request for a refund if applicable. Express gratitude and close the letter professionally.
Sample Letter for Cancellation of booked hall - Cancellation Request Letter for Hall Booking
To,
The Manager,
______________ (Name of the Agency)
______________ (Address)
Date: ____ /_____ /_____
From,
____________ (Name of the Client)
____________ (Address)
Subject: Cancellation of booked hall
Sir/Madam,
This is to bring in your notice, that I, undersigned, booked the hall from your agency on _________ (Date of booking) for the purpose ____________ (Purpose of booking) for the date _________________ (Mention the Event Dates). The invoice number for the booking is ______________ (Bill Number).
We want to cancel the booking for the same, the reason being _______________ (Mention the reason). __________(Since we have already made the advance payment for the event, we would like to apply for a refund as per your cancellation policy rules). Please let me know what are the procedures for the refund at the earliest.
Regards,
____________ (Name of the Client)
____________ (Contact Details)
____________ (Address)
____________ (Signature)
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Sandeep Bhandari