To write an effective complaint letter, it's important to be clear and polite. Begin with a brief introduction stating who you are and why you're writing. Clearly describe the issue, including where it's happening and how it affects you or others. Politely request action to address the problem. Provide your contact information for follow-up. Avoid vague language or omitting crucial details, as these can lead to misunderstandings.
Sample Letter of Complaint to Secretary of the Society Regarding Smoking
To,
The Secretary,
__________ (Name/ RWA),
__________ (Address)
Date: __/__/_____ (Date)
Subject: Complaint regarding smoking
Sir/ Madam,
This is to inform you that I am a resident of _________ (mention your- flat number/ house number) in our society, i.e. __________ (mention society name). I am writing this letter on behalf of the residents of my tower, i.e. _________ (tower number).
I beg to inform you that we have been noticing for a very long time that someone/ people smoke in the no-smoking areas such as _________ (corridor/ lift/ elevator/ stairs/ parking/other) of our society. This is to inform you that such activity can not be tolerated by the residents of our tower and strict action must be taken against the defaulters.
As this is causing indiscipline and disturbance to the resident of our society, it is to request you to kindly take some appropriate action in this regard. I believe you would consider this as a genuine issue and do the needful at the earliest.
Thanking you,
__________ (Signature),
__________ (Name),
__________ (Contact number)
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Sandeep Bhandari