Complaint Letter for AC Service – Sample Letter Complaining About Air Conditioner Service

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Letter About Air Conditioner Service

To,
The Customer Relation Officer,
__________ (Name)
__________ (Address)

Date: __/__/____ (Date)

Subject: Complaint regarding service

Respected Sir/ Madam,

My name is __________ (name) and I am a resident of __________ (mention locality).

I write this letter in reference to the AC service that I have booked on __/__/____ (mention date). Respected, the AC was purchased by me on __/__/____ (date) and for which I booked a service appointment due to the __________ (mention issue – routine service/air conditioner not working/ air conditioner not cooling)

This is to inform that the service person/ technician who appeared for the service ___________ (was highly unprofessional/service not done properly/ any other – mention) which was not at all expected from a reputed company. This is to request you to kindly take appropriate action for the same. In case you have any queries, you may contact me at __________ (mention contact number).

Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• How should I address the recipient of the complaint letter?
  • Use a polite salutation such as "Respected Sir/Madam" or "Dear Sir/Madam" to address the recipient.
• What details should I include regarding the AC service appointment?
  • Mention the date of the service appointment, the date of purchase of the AC, and specific issues encountered during the service.
• Why is it important to provide contact information in the complaint letter?
  • Providing contact information allows the recipient to easily follow up and address the complaint effectively.
• Should I mention any specific actions I expect from the recipient?
  • It's advisable to request appropriate action to address the issue, such as re-servicing or compensation for the poor service received.
• Is it necessary to express regret or disappointment in the letter?
  • While not mandatory, expressing regret or disappointment can convey the seriousness of the issue and the impact it has had on the customer.

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