When composing an authorization letter to collect a mark sheet from college, clarity and politeness are crucial. Clearly state your name, department, and roll number, along with the name of the authorized person. Specify the reason for their authorization and provide assurance regarding liability for any loss or damage. Attach a copy of the authorized person's ID proof for reference and request the college to hand over the mark sheet. End the letter with a polite closing.
Sample Authorization Letter for collection of mark sheet
To,
The Principal,
_________ (Name of the College),
_________ (Address of the College)
Date:__/__/_____
From,
_________ (Name)
Subject: Authorization for collection of mark sheet
Respected Sir/Madam,
I __________ (Name), S/o, D/o ____________ (Name of the Parent/ Guardian) studying in __________ (Department) hereby authorize __________ (Name), __________ (Relation) my marksheet from the college’s office on __/__/____ (Date).
The above-said person will collect my mark sheet due to my absence as I am ___________ (not well/ out of out/ busy with something/ any other – Mention). I accept that I shall be liable in any case of loss/ damage caused to the mark sheet. I am attaching a copy of the ID proof of the authorized person for your reference.
I request you to kindly hand over my mark sheet to the authorized person. I shall be highly thankful.
Yours Faithfully/Sincerely,
__________ (Name),
__________ (Department),
__________ (Roll Number)
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Deepanshu Thakral