Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter for Leave Encashment on Resignation
To,
The HR Manager,
__________ (Name of the company),
__________ (Address of the company)
Date:__/__/____ (Date)
Subject: Request for leave encashment
Respected Sir/Madam,
Most courteously, I am __________ (Name) and working in ___________ (Department) of your company __________ (Company Name) for the last ________ (Months/ Years) having employee ID __________ (Employee ID).
I have been working as a __________ (Designation) and I would like to inform you that I have resigned from my duties on __/__/____ (date) and my relieving date is __/__/____ (relieving date). As per the company norms, I write this to encash the remaining leave collected for the Financial Year _____ – _____ (mention duration).
I shall be highly obliged for your kind support. In case, any query arises, you may contact me at _________ (mention contact number) or write me at ________ (email address).
Thanking you,
__________ (Signature)
__________ (Name),
__________ (Contact Number)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into
<br>tags in HTML for better readability.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
- Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.
Share via WhatsApp
Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
If you want to copy the text of your letter to the clipboard:
- Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
- Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.
Print Letter
For printing the letter directly from the browser:
- Print Letter: Click the "Print Letter" button after composing your letter.
- Print Preview: A new browser window will open showing your letter formatted for printing.
- Print: Use the print dialog in the browser to complete printing.
FAQs
- What should I include in my leave encashment request letter?
- Include your name, department, designation, employee ID, resignation date, relieving date, and the total number of leaves eligible for encashment. Also, provide your contact details for any queries.
- When should I submit my leave encashment request letter?
- Submit your leave encashment request letter soon after your resignation notice is accepted and your relieving date is confirmed, typically a few weeks before your last working day.
- Can I send my leave encashment request via email?
- Yes, you can submit your request via email, ensuring it follows the same formal structure as a written letter.
- What if I don’t know the exact number of leaves eligible for encashment?
- Mention in your letter that you are requesting the encashment of all remaining eligible leave days for the specified financial year. HR will verify and provide the accurate count.
- How long does it typically take to process a leave encashment request?
- Processing times can vary, but it is advisable to follow up with HR if you do not receive a response within a few weeks. Clear communication can help expedite the process.
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