When writing a letter to withdraw an employment offer, it's crucial to maintain professionalism and express gratitude for the opportunity extended. Clearly state the reason for withdrawal and offer apologies for any inconvenience caused. Ensure clarity in communication to facilitate a smooth transition for both parties involved.
Sample Request Letter to Withdraw Offer of Employment
To,
The HR Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Withdrawal of employment offer
Sir/ Madam,
Most courteously, my name is ______ (name) and I would like to inform you that I am writing this letter in reference to the application number _______ (application number).
I have applied for ______ (mention) and successfully cleared the _________ (entrance/ interview / any other) and received the offer letter from your company. I beg to state that due to the reason ________ (better offer/ personal reason/ location issue/ any other), I will not be able to join the position and I withdraw the candidature from the same.
Therefore, it is to request to kindly accept my sincere apology in this regard and offer the same position to some deserving candidate. I shall be highly obliged for your kind support.
Thanking You,
________ (Signature),
________ (Name),
________ (Contact Number)
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FAQs
- Q: How should I address the recipient of the letter to withdraw an employment offer?
- A: Address the letter to the HR Manager or the designated individual responsible for recruitment and hiring.
- Q: What should I include in the subject line of the withdrawal letter?
- A: The subject line should clearly state the purpose, such as "Withdrawal of employment offer."
- Q: Why is it important to provide an explanation for withdrawing the employment offer acceptance?
- A: Providing a brief explanation demonstrates professionalism and helps maintain positive relations with the employer.
- Q: Should I express gratitude in the withdrawal letter?
- A: Yes, it's courteous to express gratitude for the opportunity extended and apologize for any inconvenience caused.
- Q: What should I do if I decide to withdraw my acceptance of an employment offer?
- A: Inform the employer promptly and professionally through a formal letter, stating the withdrawal of acceptance and providing a brief explanation if possible.
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Sandeep Bhandari