To,
The HR Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Withdrawal of employment offer
Sir/ Madam,
Most courteously, my name is ______ (name) and I would like to inform you that I am writing this letter in reference to the application number _______ (application number).
I have applied for ______ (mention) and successfully cleared the _________ (entrance/ interview / any other) and received the offer letter from your company. I beg to state that due to the reason ________ (better offer/ personal reason/ location issue/ any other), I will not be able to join the position and I withdraw the candidature from the same.
Therefore, it is to request to kindly accept my sincere apology in this regard and offer the same position to some deserving candidate. I shall be highly obliged for your kind support.
Thanking You,
________ (Signature),
________ (Name),
________ (Contact Number)
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