When writing a letter to withdraw an employment offer, it's crucial to maintain professionalism and express gratitude for the opportunity extended. Clearly state the reason for withdrawal and offer apologies for any inconvenience caused. Ensure clarity in communication to facilitate a smooth transition for both parties involved.
Sample Request Letter to Withdraw Offer of Employment
To,
The HR Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Withdrawal of employment offer
Sir/ Madam,
Most courteously, my name is ______ (name) and I would like to inform you that I am writing this letter in reference to the application number _______ (application number).
I have applied for ______ (mention) and successfully cleared the _________ (entrance/ interview / any other) and received the offer letter from your company. I beg to state that due to the reason ________ (better offer/ personal reason/ location issue/ any other), I will not be able to join the position and I withdraw the candidature from the same.
Therefore, it is to request to kindly accept my sincere apology in this regard and offer the same position to some deserving candidate. I shall be highly obliged for your kind support.
Thanking You,
________ (Signature),
________ (Name),
________ (Contact Number)
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Sandeep Bhandari