The Human Resources Manager,
__________ (Company Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Request for booking a guest house

Respected Sir/Madam,

I am __________ (Name) and I have been working in _________ (Department) department of your esteemed company for last _______ (Duration – Months/ Years). My employee ID is __________ (Employee ID).

With utmost respect, I am writing this letter to inform you that I have availed the ________ (leave details) will be visiting _________ (Location) along with my family for ______ (Number of Days) days, from __/__/____ (Date) till __/__/____ (Date). I request you to kindly allocate _______ (Number of rooms) rooms at our ________ (company’s guest house/vendor hotel/any other) for my family to stay. I am ready to pay all applicable charges for the requested thing.

For any queries, you may contact me at __________ (Contact Number).

Thanking You,
__________ (Signature),
__________ (Name)

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