Request Letter for Replacement of Resigned Staff – Sample Letter Requesting for Replacement of Resigned Staff

The HR Manager,
__________ (Name of the organization),
__________ (Address of the organization)

Date: __/__/_______ (date)

Subject: Request for replacement of staff


With due respect, I would like to mention that my name is _______ (name) working as a ________ (designation) in this esteemed organization for the last ____ (years).

I am writing this letter to bring to your kind attention that Mr./Ms. __________ (name of the employee) has given the resignation on date __/__/____ (date) and his/her last official working day at the office is _______ (date/day).

This is to formally request you to find a replacement for the _______ (position) as it might become inconvenient for us to search for the required candidate on a short notice. I hope that you will consider my request and do the needful. If needed, I am always there to assist you in this regard.

Thanking you,

Yours sincerely,
__________ (Name),
__________ (Employee ID),
__________ (Contact details)

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