When composing a request letter for the replacement of resigned staff, it's crucial to maintain clarity and politeness. Clearly state your position within the organization and the details of the resigned employee, including their name, resignation date, and last working day. Politely request the HR manager to find a replacement for the vacant position and offer assistance if needed. Avoid unclear language and ensure all necessary details are included to facilitate prompt action.
Sample Letter for Replacement of Resigned Staff
To,
The HR Manager,
__________ (Name of the organization),
__________ (Address of the organization)
Date: __/__/_______ (date)
Subject: Request for replacement of staff
Sir/Madam,
With due respect, I would like to mention that my name is _______ (name) working as a ________ (designation) in this esteemed organization for the last ____ (years).
I am writing this letter to bring to your kind attention that Mr./Ms. __________ (name of the employee) has given the resignation on date __/__/____ (date) and his/her last official working day at the office is _______ (date/day).
This is to formally request you to find a replacement for the _______ (position) as it might become inconvenient for us to search for the required candidate on a short notice. I hope that you will consider my request and do the needful. If needed, I am always there to assist you in this regard.
Thanking you,
Yours sincerely,
__________ (Name),
__________ (Employee ID),
__________ (Contact details)
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Sandeep Bhandari