Request Letter for Fire Extinguisher Refill – Sample Letter Requesting Refilling of Fire ExtinguisherRequest Letter for Fire Extinguisher Refill – Sample Letter Requesting Refilling of Fire Extinguisher
When writing a letter to request the refilling of fire extinguishers, it's important to be clear and polite. Begin with a formal salutation, state your name and designation, and clearly express the purpose of the letter. Specify the number of extinguishers that need refilling and provide any relevant details, such as expiration dates or previous usage. Request a quoted amount for the refilling and politely ask for prompt action. Close the letter with a polite closing and your contact information.

Table of Contents:

Sample Letter for Refilling of Fire Extinguisher

The Manager,
__________ (Company Name),
__________ (Address)

Date: __/__/____ (Date)

__________ (Name),
__________ (Contact number)

Subject: Refilling of fire extinguisher

Sir/ Madam,

Most courteously, my name is ______ (name) and I am ______ (designation) of ________ (company).

This is in reference to the fire extinguishers which are installed from your end in our company. In this regard, I request you to kindly refill the fire extinguishers. A number of extinguishers are expired, whereas some are already used. I request you to kindly provide me with a quoted amount for refilling and do the needful at the earliest.

I expect a positive response from your side at the earliest.

Thanking You,
________ (Signature),
________ (Name),
________ (Contact Number)

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  • Q: How should I address the recipient in the letter?
    • A: Use "Dear Sir/Madam" or "To the Manager" as a formal salutation.
  • Q: What information should I provide about the extinguishers?
    • A: Mention if any extinguishers have expired or been used, and specify the number needing refilling.
  • Q: Is it necessary to request a quoted amount for the refilling?
    • A: Yes, it's essential to request a quoted amount to understand the cost of the service.
  • Q: Should I express gratitude in the letter?
    • A: Yes, it's polite to thank the recipient for their prompt attention and assistance.
  • Q: How should I sign off the letter?
    • A: Close the letter with "Thanking You" or "Sincerely," followed by your signature, name, and contact number.

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