When drafting a request letter for diploma replacement, it's essential to maintain clarity and politeness. Clearly state your name, course details, and the reason for requesting the replacement. Attach any necessary documents for reference. Request prompt action and offer assistance if further information is required.
Sample Request Letter for Issuance of New Diploma Certificate
To,
The _______ (Designation),
___________ (Name of the university),
___________ (Address of the university)
Date: __/__/______ (date)
Subject: Request for issuance of a certificate
Respected Sir/Madam,
With due respect, my name is _____ (name) and I have completed my diploma in _________ (course name) from your esteemed institution.
I would like to humbly request you replace the diploma certificate issued to me on date __/__/____ (date). It has come to my notice that there is a ________ (mention issue – correction/distortion/typing error/less visibility/other) in the certificate. So kindly, issue me the required documents as I need them urgently. I am attaching my ID proof/document along with all required documents for your reference.
Kindly do the needful and if you need any further information regarding the same please let me know at the earliest.
Yours truly,
___________ (Signature),
___________ (Name),
___________ (Contact details)
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Sandeep Bhandari