When writing a request letter for certificate replacement, clarity and politeness are key. Clearly state your name, batch, stream, and the reason for requesting the replacement. Mention any relevant identification numbers and attach necessary documents. Express gratitude for their assistance and request prompt action.
Sample Request Letter for Diploma and Transcript of Records
To,
The Administrative Department,
___________ (Name of the university),
___________ (Address of the university)
Date: __/__/______ (date)
Subject: Request for issuance of documents
Respected Sir/Madam,
With all due respect, I beg to state that my name is ______ (name) and I have completed my _______ (course name) from your esteemed University. My enrollment number is _______ (number).
Through this letter, I sincerely request you to issue me with the diploma degree and a copy of the transcript of the academic records as I will be requiring these documents for ______ (higher education/job).
Kindly, issue me with the documents stated above before __/__/____ (date) so that I can collect the documents accordingly. If you need any further information regarding this matter, please do not hesitate to contact me at any time.
Thank you for your time and assistance. I look forward to hearing from you soon.
Yours Sincerely,
___________ (Name),
___________ (Registration number),
___________ (Contact details)
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Sandeep Bhandari