The HR Manager,
__________ (company’s name),
__________ (company’s address)
Date: __/__/____ (Date)
Subject: Query for documents for income certificate
My name is ____________ (name) and I have been working as a _____________ (part-time/ full time) employee in your company since _______ (mention date/ month) as a ____________ (mention designation). My employee ID number is _____________ (mention your employee ID number).
I write this letter with utmost courtesy to inform you that I am in need of the income certificate/ salary certificate issued by you. The said document is required for the ______________ (mention purpose – have to apply for loan/ have to deposit somewhere/ any other) and therefore, I request you to kindly provide me with the information regarding required documents to be submited for the income certificate issuance.
I look forward to your quick response in this regard. In case of any required information, you may contact me at ____________ (mention contact details such as contact number or email address).
__________ (Employee ID number)
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