Writing an effective query letter for requesting documents, such as an income certificate, demands clarity and politeness. Ensure you clearly state your purpose, including details like your name, employment status, and the reason for needing the document. Avoid common pitfalls like vague language or omitting essential details, as these can hinder a prompt and accurate response.
Sample Letter Regarding Required Documents for Income Certificate
To,
The HR Manager,
__________ (company’s name),
__________ (company’s address)
Date: __/__/____ (Date)
Subject: Query for documents for income certificate
Sir/ Madam,
My name is ____________ (name) and I have been working as a _____________ (part-time/ full time) employee in your company since _______ (mention date/ month) as a ____________ (mention designation). My employee ID number is _____________ (mention your employee ID number).
I write this letter with utmost courtesy to inform you that I am in need of the income certificate/ salary certificate issued by you. The said document is required for the ______________ (mention purpose – have to apply for loan/ have to deposit somewhere/ any other) and therefore, I request you to kindly provide me with the information regarding required documents to be submited for the income certificate issuance.
I look forward to your quick response in this regard. In case of any required information, you may contact me at ____________ (mention contact details such as contact number or email address).
Thank you,
Regards,
__________ (Signature),
__________ (Name),
__________ (Employee ID number)
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Sandeep Bhandari