When writing a letter to a contractor for not completing work, it's crucial to maintain a polite tone while expressing concern about the delay. Clearly state the agreement terms, mention the impact of the delay, and request prompt action to address the issue. Provide contact information for further communication and remain open to resolving the matter amicably.
Sample Letter to Contractor for Not Completing Work
To,
The Contractor,
_________ (Name),
_________ (Address)
Date: __/__/____ (Date)
Subject: Not completing work
Dear _________ (Name of the builder),
I am _________ (Name) and I am a resident of _________ (Address).
Respected, as per the mutual agreement we had, you were supposed to complete the construction work on __/__/____ (Date). But I have not seen any progress in the completion of the site. This slow progress is somewhere affecting plans and goals. _________ (Mention your point). It is requested to kindly look into the matter at your earliest.
I believe you will consider this issue seriously. In case of query, you may contact me at ________ (Contact Number).
Regards,
________ (Signature),
________ (Name),
________ (Address)
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FAQs
- How should I address the contractor in the letter?
- Address the contractor respectfully using their name.
- What should I include in the letter regarding the delay?
- Clearly state the agreed-upon timeline, mention the lack of progress, and express concern about the impact of the delay on your plans.
- Is it necessary to provide contact information in the letter?
- Yes, providing contact information allows for further communication and clarification if needed.
- Should I mention the impact of the delay in the letter?
- Yes, it's important to highlight how the delay is affecting your plans or objectives to convey the significance of the issue.
- How should I conclude the letter?
- End the letter with a polite request for prompt action and an invitation for further communication if necessary.
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Sandeep Bhandari