When drafting a request letter for an extension of a voucher, it's important to maintain a polite and respectful tone while clearly stating the details of the voucher, including its amount, issuance date, voucher number/code, and original expiry date. Clearly express the reason for requesting the extension and provide contact information for further communication.
Sample Request letter for Voucher Extension
From,
__________
__________ (Sender’s Details)
Date: __/__/____ (Date)
To,
__________
__________ (Receiver’s Details)
Subject: Request for extension of voucher
Respected Sir/ Madam,
Courteously, I am __________ (Your Name). This letter is to bring to your kind notice that I bought/received a voucher of __________ (Mention amount) on date __________ (Mention Date). My voucher number/code is __________ (Voucher Number/Code) which is valid till __________ (Date).
I request you to kindly extend my voucher validity as I will not be able to use it for the coming few __________ (Mention Duration – Days/ Months). I am using your service since __________ (Mention Duration). I hope you will accept my request. If you require more information regarding the same, please contact me on below-mentioned contact details.
Thanking you,
Regards,
__________ (Name)
__________ (Contact Details)
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FAQs
- What information should be included in the request letter for a voucher extension?
- You should include details such as the voucher amount, issuance date, voucher number/code, original expiry date, reason for requesting the extension, and contact information.
- Is it necessary to provide a reason for requesting the extension?
- Yes, it's important to provide a valid reason for the extension to increase the likelihood of your request being granted.
- How should I address the recipient of the letter?
- You can address them as "Respected Sir/Madam" or "Dear Sir/Madam."
- Should I express appreciation in the letter?
- Yes, it's polite to express gratitude for the consideration of your request at the end of the letter.
- What if I don't know the exact duration for the extension needed?
- If you're unsure of the exact duration needed for the extension, you can mention that you require an extension.
Sandeep Bhandari