When drafting a deposit return request letter, it's essential to maintain clarity and courtesy. Clearly state your name, address, and contact details, along with details of the deposit paid, including the amount, purpose, and date. Reference any relevant contract or agreement numbers and enclose supporting documents, such as transaction statements. Politely request the return of the deposit and offer assistance for any further inquiries.
Sample Refund Letter for Return of Security Deposit
From,
______________ (Name),
______________ (Address),
______________ (Contact details)
Date: __/__/____ (Date)
______________ (Name),
______________ (Address),
______________ (Contact details)
Subject: Requesting to return the deposit
Dear Sir/Madam,
With due respect, I would like to mention that my name is _______ (name) and I am a resident of ______ (address). Through this letter, I would like to notify you that on date __/__/______ (date) I paid _______ (amount) as a security deposit for ________ (house/rent/any other).
As per the contract having reference number ______ (number), I would like to humbly request you to return the deposited amount as I have ___________ (mention). I am enclosing the transaction statement for your reference.
Kindly, consider my request for a refund and approve the same. If you have any questions or concerns regarding this matter, please feel free to contact me at any time.
Best Regards,
___________ (Name),
___________ (Contact details)
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Sandeep Bhandari