Writing an effective letter requires clarity and politeness. Clearly state the purpose of the letter and provide all necessary details to avoid confusion. It's important to address the recipient respectfully and avoid using unclear language or omitting essential information.

Table of Contents:

Letter for Name Matching Adjustment - Sample Self Declaration Letter for Name Mismatch

The ______ (Department) Manager,
______ (Name)
______ (Address)

Date: __/__/____

Subject: Name Mismatch Declaration for __________ (purpose of name mismatch declaration)


I ______ S/o D/o W/o residing at _____ hereby affirm that ____ (Name) as per document and _____ (Name) as per other document are of the same person.

I request you to kindly __________ (purpose of self declaration, eg: open an account/update record/ issue Mobile SIM) in the name of ________ (Correct Name as per) as per _____ (document where spelt differently).

I will be solely responsible for any consequences arising out of any difference due to the above requested change.

Thanking You,

Signature: _____
Name: ______
Contact: _____

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  1. Why would I need to submit a self-declaration for name mismatch?
    • Self-declaration for name mismatch is required to align the names across different documents or records, ensuring consistency and accuracy.
  2. Who should I address the self-declaration letter to?
    • Address the letter to the relevant department manager or authority responsible for managing records or issuing documents where the name discrepancy exists.
  3. What details should I include in the self-declaration letter?
    • Clearly state the purpose of the declaration, affirm that the names refer to the same person, and specify the corrective action needed (e.g., updating records, issuing new documents).
  4. Do I need to provide any supporting documents with the self-declaration letter?
    • It's advisable to provide copies of the documents where the names are spelled differently to support your request for correction.
  5. Is it necessary to sign the self-declaration letter?
    • Yes, it's essential to sign the self-declaration letter to confirm the authenticity of the information provided and to comply with the necessary formalities.

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