Writing an effective request letter to return a passport requires clarity and politeness. Clearly state your name, the passport number, the date of submission, and the reason for needing it back. Be polite and express gratitude, mentioning your willingness to comply with any necessary formalities. Avoid unclear language and ensure all relevant details are included for smooth processing.
Sample Letter to Request for Returning the Passport
To,
__________ (Receiver’s name),
__________ (Department name),
__________ (Office’s address)
Date: __/__/____ (Date)
Subject: Request to return the passport
My name is _________ (name) and I write this letter in reference to the passport number ___________ (mention passport number) which was submitted by me on __/__/____ (date).
This is to most humbly inform you that I have deposited my passport at your ________ (mention office) for ________ (mention purpose). This is to request you kindly return my passport as the purpose has been completed.
I shall be obliged if you could return my passport as I need the same for __________ (mention purpose). In this regard, I am ready to proceed with any required formalities.
Thanking you,
Regards,
__________ (Name),
__________ (Contact details)
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FAQs
- What information should I include in my request letter to return my passport?
- Include your name, passport number, the date you submitted it, the purpose of submission, and the reason you need it back.
- How should I address the recipient in the letter?
- Use a polite and formal salutation such as "To" followed by the receiver's name, department name, and office address.
- What should I do if I do not receive a response to my request letter?
- Follow up with a polite reminder and ensure you have included your contact details for easy communication.
- Is it necessary to mention why I need my passport back?
- Yes, clearly state the reason you need your passport returned to facilitate the process.
- Should I offer to complete any formalities in my request letter?
- Yes, express your willingness to complete any required formalities to ensure a smooth process.
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Sandeep Bhandari