When writing a request letter to a hospital for a duplicate bill, it's crucial to maintain clarity and politeness. Start with a formal address, date, and subject. Clearly state the dates of admission and discharge, treatment received, amount paid, and patient ID. Explain the loss of the original bill and specify the purpose for needing a duplicate. Politely request the hospital to re-issue the bill and express gratitude.
Sample Letter Regarding Duplicate Hospital Bill
To,
The Hospital Manager,
___________ (Name of the Hospital),
___________ (Address)
Date: __/__/____ (Date)
Subject: Request for copy of bill
Respected Sir/ Madam,
I would like to state that I got admitted in your hospital on __/__/____ (Date) for _______ (treatment name) treatment and got discharged on __/__/____ (Date). The bill was successfully paid amounting _________ (amount). My patient ID is __________ (Patient ID).
I am writing this letter to inform you that the original bill /invoice that I received has been lost and I request you to kindly issue a copy of the invoice/ bill. I need this document for ___________ (Insurance claim/ reimbursement/maintaining personal records/ any other).
Therefore, I request you to kindly re-issue the bill. I shall be highly obliged for your kind support.
Thanking You,
Yours Faithfully,
_____________ (Signature),
_____________ (Name),
_____________ (Address)
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Sandeep Bhandari