When writing a bid withdrawal letter, clarity and politeness are crucial. Clearly state your intention to withdraw from the bid, mentioning your bidder number and providing a valid reason for withdrawal. Request the authority to cancel your application and express gratitude for their understanding. Ensure all necessary details are included and maintain a professional tone throughout the letter.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request Letter of Withdrawal of Bid
To,
_________ (Name of the authority),
_________, (address)
Date: __/__/____ (date)
Subject: Bid withdrawal request reference no. __________ (reference number)
Respected Sir/ Madam,
My name is ___________ (name) and I would like to inform you that I had participated in the bid that is to be conducted for ____________ (mention bid purpose – property purchase/ vehicle purchase/ any other) bearing bidder number ____ ( Mention your user ID/ bidder ID).
Unfortunately, I write this letter to state that I would not be able to participate in the mentioned bid as _____________ (mention reason for withdrawal).
Therefore, this is to request you to kindly cancel my application as I would like to withdraw my bid. I shall be highly obliged for your kind response and immediate action. For any queries, you may reach me out at ______(mention contact number).
Yours truly,
_________ (signature),
_________ (name),
_________ (address)
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FAQs
- Can I withdraw my bid after submitting it?
- Yes, you can withdraw your bid after submitting it, but it's important to do so formally and within the guidelines outlined by the bidding authority.
- What information should be included in a bid withdrawal letter?
- A bid withdrawal letter should include your name, bidder number, reference number, reason for withdrawal, and a polite request for the withdrawal of your bid.
- Is it necessary to provide a reason for bid withdrawal in the letter?
- While it's not always necessary, providing a reason for bid withdrawal can help the bidding authority understand your circumstances and process your request more efficiently.
- How should I submit a bid withdrawal request?
- A bid withdrawal request should be submitted in writing, either by mail or email, to the designated authority overseeing the bidding process.
- Will withdrawing my bid have any consequences?
- Withdrawing your bid may have consequences depending on the terms and conditions outlined by the bidding authority. It's important to review these terms carefully before proceeding with the withdrawal.
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Sandeep Bhandari