When writing a bid withdrawal letter, clarity and politeness are crucial. Clearly state your intention to withdraw from the bid, mentioning your bidder number and providing a valid reason for withdrawal. Request the authority to cancel your application and express gratitude for their understanding. Ensure all necessary details are included and maintain a professional tone throughout the letter.
Sample Request Letter of Withdrawal of Bid
To,
_________ (Name of the authority),
_________, (address)
Date: __/__/____ (date)
Subject: Bid withdrawal request reference no. __________ (reference number)
Respected Sir/ Madam,
My name is ___________ (name) and I would like to inform you that I had participated in the bid that is to be conducted for ____________ (mention bid purpose – property purchase/ vehicle purchase/ any other) bearing bidder number ____ ( Mention your user ID/ bidder ID).
Unfortunately, I write this letter to state that I would not be able to participate in the mentioned bid as _____________ (mention reason for withdrawal).
Therefore, this is to request you to kindly cancel my application as I would like to withdraw my bid. I shall be highly obliged for your kind response and immediate action. For any queries, you may reach me out at ______(mention contact number).
Yours truly,
_________ (signature),
_________ (name),
_________ (address)
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Sandeep Bhandari