When writing a bid withdrawal letter, clarity and politeness are crucial. Clearly state your intention to withdraw from the bid, mentioning your bidder number and providing a valid reason for withdrawal. Request the authority to cancel your application and express gratitude for their understanding. Ensure all necessary details are included and maintain a professional tone throughout the letter.

Table of Contents:

Sample Request Letter of Withdrawal of Bid

_________  (Name of the authority),
_________, (address)

Date: __/__/____ (date)

Subject: Bid withdrawal request reference no. __________ (reference number)

Respected Sir/ Madam,

My name is ___________ (name) and I would like to inform you that I had participated in the bid that is to be conducted for ____________ (mention bid purpose – property purchase/ vehicle purchase/ any other) bearing bidder number ____ ( Mention your user ID/ bidder ID).

Unfortunately, I write this letter to state that I would not be able to participate in the mentioned bid as _____________ (mention reason for withdrawal).

Therefore, this is to request you to kindly cancel my application as I would like to withdraw my bid. I shall be highly obliged for your kind response and immediate action. For any queries, you may reach me out at ______(mention contact number).

Yours truly,
_________ (signature),
_________ (name),
_________ (address)

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How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

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Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

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Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

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Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

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If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
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  • Can I withdraw my bid after submitting it?
    • Yes, you can withdraw your bid after submitting it, but it's important to do so formally and within the guidelines outlined by the bidding authority.
  • What information should be included in a bid withdrawal letter?
    • A bid withdrawal letter should include your name, bidder number, reference number, reason for withdrawal, and a polite request for the withdrawal of your bid.
  • Is it necessary to provide a reason for bid withdrawal in the letter?
    • While it's not always necessary, providing a reason for bid withdrawal can help the bidding authority understand your circumstances and process your request more efficiently.
  • How should I submit a bid withdrawal request?
    • A bid withdrawal request should be submitted in writing, either by mail or email, to the designated authority overseeing the bidding process.
  • Will withdrawing my bid have any consequences?
    • Withdrawing your bid may have consequences depending on the terms and conditions outlined by the bidding authority. It's important to review these terms carefully before proceeding with the withdrawal.

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