When writing a bid withdrawal letter, clarity and politeness are crucial. Clearly state your intention to withdraw from the bid, mentioning your bidder number and providing a valid reason for withdrawal. Request the authority to cancel your application and express gratitude for their understanding. Ensure all necessary details are included and maintain a professional tone throughout the letter.

Table of Contents:

Sample Request Letter of Withdrawal of Bid

To,
_________  (Name of the authority),
_________, (address)

Date: __/__/____ (date)

Subject: Bid withdrawal request reference no. __________ (reference number)

Respected Sir/ Madam,

My name is ___________ (name) and I would like to inform you that I had participated in the bid that is to be conducted for ____________ (mention bid purpose – property purchase/ vehicle purchase/ any other) bearing bidder number ____ ( Mention your user ID/ bidder ID).

Unfortunately, I write this letter to state that I would not be able to participate in the mentioned bid as _____________ (mention reason for withdrawal).

Therefore, this is to request you to kindly cancel my application as I would like to withdraw my bid. I shall be highly obliged for your kind response and immediate action. For any queries, you may reach me out at ______(mention contact number).

Yours truly,
_________ (signature),
_________ (name),
_________ (address)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.

FAQs

  • Can I withdraw my bid after submitting it?
    • Yes, you can withdraw your bid after submitting it, but it's important to do so formally and within the guidelines outlined by the bidding authority.
  • What information should be included in a bid withdrawal letter?
    • A bid withdrawal letter should include your name, bidder number, reference number, reason for withdrawal, and a polite request for the withdrawal of your bid.
  • Is it necessary to provide a reason for bid withdrawal in the letter?
    • While it's not always necessary, providing a reason for bid withdrawal can help the bidding authority understand your circumstances and process your request more efficiently.
  • How should I submit a bid withdrawal request?
    • A bid withdrawal request should be submitted in writing, either by mail or email, to the designated authority overseeing the bidding process.
  • Will withdrawing my bid have any consequences?
    • Withdrawing your bid may have consequences depending on the terms and conditions outlined by the bidding authority. It's important to review these terms carefully before proceeding with the withdrawal.

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