Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter for Submission of original documents
To,
__________
__________
__________ (Recipient Details)
Date: __/__/____ (Date)
Subject: Submission of original documents
Dear Sir/ Madam,
My name is ________ (name) and I am writing this letter on behalf of _______ (company name).
This is to inform you that a scanned copy of _______ (document name) was submitted from your end for the _______ (service name) service. It is to request you to kindly submit the original copy of the _______ (mention document) this hard copy is required for verification/ confirmation procedure and is to be submitted at ______ (department) of our office situated in ______ (locality)
It is to request you kindly submit the document before __/__/____ (date) in order to prevent any delays.
Truly,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into
<br>tags in HTML for better readability.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
- Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.
Share via WhatsApp
Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
If you want to copy the text of your letter to the clipboard:
- Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
- Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.
Print Letter
For printing the letter directly from the browser:
- Print Letter: Click the "Print Letter" button after composing your letter.
- Print Preview: A new browser window will open showing your letter formatted for printing.
- Print: Use the print dialog in the browser to complete printing.
FAQs
- What should be included in the subject line of the letter?
- The subject line should clearly indicate the purpose of the letter, such as "Submission of Original Documents" or "Request for Document Verification."
- How should I address the recipient in the letter?
- Begin the letter with a polite salutation such as "Dear Sir/Madam" or "Dear [Recipient's Name]."
- Why is it important to submit original documents for verification?
- Original documents are often required for verification to ensure authenticity and accuracy. They serve as official records that can be relied upon for legal or administrative purposes.
- What should I do if I cannot submit the original documents by the specified date?
- If you are unable to submit the original documents by the deadline, it is advisable to contact the sender and request an extension. Be sure to provide a valid reason for the delay and propose a new deadline if possible.
- Is it necessary to include contact details in the letter?
- Yes, including contact details allows the recipient to easily reach out for any further inquiries or clarification regarding the submission of original documents.
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