When drafting a letter to request a project time extension, maintain clarity and politeness. Clearly state the reasons for the delay, referencing specific issues or challenges, and request an extension of the completion or delivery date. Express gratitude in advance for the recipient's cooperation.
Sample Letter for extension of time
To,
__________
__________
__________ (Client Details)
Date: __/__/____ (Date)
Subject: Request for extension of time
Dear Sir/Madam,
In reference to your purchase order/ work order _________ (Purchase Order/ Work order No.), we beg to inform you that there are delays in project completion/ delivery due to various reasons, same are mentioned as under:
- ________
- ________
- ________ (Delay in providing specifications, Work front availability, Change in design midway through the project, Non-receipt of advance payment, Non-confirmation of technical data sheet shared, Unavailability of goods, Clearance for material dispatch not provided, Lockdown, Non-Availability of raw material)
(Select whichever is applicable, else specify your own reason)
We request you to suitably extend the completion/ delivery date and put the same in records.
Thank you in advance.
Regards,
________ (Your name)
________ (Designation)
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FAQs
- Why should I request a project time extension in writing?
- A written request provides a formal record of the extension request and ensures clarity regarding the reasons for the delay and the requested extension period.
- What should I include in a request for a project time extension?
- Include specific reasons for the delay, such as issues with specifications, design changes, or material availability, and clearly state the requested extension period.
- Is it necessary to mention the purchase order or work order number in the letter?
- Yes, referencing the purchase order or work order number helps identify the specific project and ensures clarity in communication between the parties involved.
- How should I express gratitude in a request for a project time extension?
- You can express gratitude by thanking the recipient in advance for their understanding and cooperation in accommodating the requested extension.
- What should I do if the reasons for the delay are not listed in the provided options?
- If the reasons for the delay are different from those listed, you can specify your own reasons for the delay in the letter, ensuring clarity and transparency in communication.
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Sandeep Bhandari