When composing a complaint letter regarding poor building maintenance, it's essential to maintain a polite and respectful tone while clearly stating the issue. Start with a formal salutation and subject line. Clearly describe the problem with the maintenance work, providing specific details. Politely request action to address the issue and express hope for a prompt resolution. End with a courteous closing and your contact details for further communication.
Sample Complaint Letter to the RWA for Poor Maintenance
To,
__________ (Recipient Details),
__________ (Society Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Complaint about poor maintenance
Dear ______ (name of the president),
This is to most humbly inform you that my name is ________ (name) and I am a resident of _______ (flat number/ house number/ any other).
I am writing this letter in reference to the maintenance that is being done in our society’s ______ (mention building name/ tower name/ number) building. Respected, I apologize to inform you that I am not at all satisfied with the maintenance work that is being done in our tower. The main issue with the maintenance work being done is ____________ (mention your issue here).
I believe you would consider this complaint as a genuine issue and would take some appropriate action against it. I look forward to your quick response.
Yours truly,
__________ (Signature),
__________ (Name),
__________ (Contact number)
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Sandeep Bhandari