Request for Transfer Certificate :
A Transfer Certificate (TC) is an official document given by the school when a student needs to leave the school and take admission somewhere else. This certificate confirms that the student was studying in the school, has cleared all dues, and is being officially released.
Parents or guardians are required to write a formal letter to request the TC, especially when the child is a minor. This letter should clearly mention the reason for leaving, request for the TC, and also thank the school for their support and care during the child’s time there.
What is a Transfer Certificate?
A Transfer Certificate includes details such as:
Student’s name, class, and roll number
When the student joined and how long they studied
Conduct and academic progress
Confirmation of fee clearance
Permission from school to leave officially
It is needed while joining a new school and may also be required for documentation during shifting, higher studies, or other formal purposes.
Why is a Transfer Certificate Needed?
There are many valid reasons why a parent may request a TC for their child, such as:
Family is moving to a new city due to job or personal reason
Child got admission in another school
Financial issues
Change in curriculum, board, or course
Health or personal matters
Looking for better learning or sports opportunities
The TC helps the child move smoothly from one school to another without any problem in studies.
Why Writing a Proper TC Application is Important
Writing a well-structured and polite letter for a Transfer Certificate helps because:
It starts the official process of leaving
Helps school staff process the request quickly
Ensures documents are ready and dues are cleared
Maintains good communication between parents and the school
Shows the parent is respectful and responsible
An incomplete or casual request can cause delay and confusion.
Structure of a TC Request Letter (From Parent)
Follow this simple structure for writing the letter:
1. Sender’s Details
Start by mentioning that you are the parent or guardian of the student. Include the student’s class and roll number.
Example:
Parent of a student of Class [Class Name]
Roll Number: [XX]
2. Date
Mention the date when you are writing the letter.
Example:
[DD/MM/YYYY]
3. Receiver’s Details
Address the letter to the Principal of the school.
Example:
To,
The Principal
[School Name]
[City / Location]
4. Subject Line
Write a short and clear subject.
Examples:
Subject: Request for Transfer Certificate
Subject: Application for TC for Admission in Another School
Subject: Request for School Leaving Certificate
5. Salutation
Use a respectful greeting.
Examples:
Respected Sir/Madam
Dear Principal
6. Body of the Application
Write the main content in three parts:
A. Introduction:
Mention your relationship to the student and the purpose of writing.
Example:
I am writing this letter as the parent of a student currently studying in your school. I would like to request a Transfer Certificate for my child who is in Class [Class Name], Roll Number [XX].
B. Reason for Request:
Briefly explain why the TC is needed. Be honest and respectful.
Example:
Due to our family’s recent move to a different city, we have enrolled our child in another school closer to our new residence. As part of the admission process, the new school has asked for the Transfer Certificate.
C. Request for Action and Gratitude:
Make a polite request and thank the school for their support.
Example:
I kindly request you to please issue the Transfer Certificate at the earliest along with any other required documents. We are truly thankful to the school and teachers for the guidance, support, and education provided to our child during their time here.
7. Complimentary Close
End with a respectful note and your signature.
Examples:
Thanking you,
Yours faithfully,
[Name]
(Parent/Guardian of the Student)
Demo Template: TC Application Letter from Parent
To,
The Principal
XYZ Public School
[City / Location]
Date: [DD/MM/YYYY]
Subject: Request for Transfer Certificate
Respected Sir/Madam,
I am writing this application as the parent of a student who is currently studying in Class 8-B, Roll Number 27.
Due to a change in our family’s residence to another city, we have secured admission for our child in a new school near our new home. As per the admission process, the Transfer Certificate is required by the new school.
Therefore, I humbly request you to kindly issue the Transfer Certificate along with any other necessary documents. We sincerely thank the school and teachers for all the support, care, and education provided to our child.
Thanking you,
Yours faithfully,
[Parent’s Name]
(Parent/Guardian)
Key Points to Keep in Mind
Keep the letter short, polite, and clear
Mention student details (class and roll number)
Clearly state the reason for leaving
Request the TC respectfully
Thank the school for their support
Submit any form or documents if required
Writing a Transfer Certificate application letter is a responsible way for parents to communicate their child’s withdrawal from school. Whether it’s due to relocation, financial reasons, or academic change, a clear and respectful letter helps complete the process smoothly. It also reflects good manners and appreciation towards the school’s efforts in the child’s learning journey.