Request for Fee Concession :
In many schools and colleges, students come from families with different financial situations. While education is important for every child, sometimes the cost of schooling becomes hard to manage, especially during tough times like job loss, illness in the family, or other unexpected problems.
To help such families, many schools allow students to apply for fee concession (partial or full reduction in fees). Parents can write a formal letter to the school Principal or management to explain their situation and request some support in the form of a fee waiver.
What is a Fee Concession Request Letter?
A Fee Concession Request Letter is a formal application written by the parent or guardian of a student, asking the school to reduce or waive some part of the school fees.
This request is made when a family is going through financial hardship and needs help to continue the child’s education without interruption.
Parents usually write this letter:
At the time of new admission
At the beginning of a new school year
After facing financial trouble like job loss or illness
During emergencies such as floods, earthquakes, or other family problems
Reasons for Requesting a Fee Concession
Some genuine and common reasons why parents ask for a fee concession include:
Low income or single earning member in the family
Sudden job loss or reduced salary
Serious illness in the family leading to medical expenses
Natural disaster affecting home or business
Supporting multiple children in school
Loss of a parent or separation in the family
Disability of the earning member
Why a Formal Application is Important
Writing a proper letter for fee concession is important because:
It shows the school that you are serious and respectful.
It gives a clear and honest picture of your financial situation.
It helps the school keep a written record of such requests.
It increases the chances of receiving help or support.
It allows deserving students to continue their education smoothly.
Tone and Language of the Application
Be polite, respectful, and honest.
Do not write emotional stories — keep it simple and real.
Be thankful to the school for considering the request.
Be ready to provide documents like income proof or medical bills, if asked.
Structure of a Fee Concession Application (Written by Parent)
Follow this format when writing your letter:
1. Sender’s Details
Mention that you are the parent of a student. Write the class and roll number of your child.
Example:
Parent of a student from Class [Class Name]
Roll Number: [Roll No.]
2. Date
Write the date on which you are submitting the letter.
Example:
[DD/MM/YYYY]
3. Receiver’s Details
Address the letter to the school Principal or Head of the Institution.
Example:
To,
The Principal
[School Name]
[City / Location]
4. Subject Line
Keep the subject short and clear.
Examples:
Subject: Request for Fee Concession Due to Financial Problems
Subject: Application for Reduction in Academic Fees
Subject: Request for Financial Assistance for School Fees
5. Salutation
Start with a respectful greeting:
Examples:
Respected Sir/Madam
Dear Principal
6. Body of the Letter
The main content should have three parts:
A. Introduction
Say who you are and why you are writing.
Example:
I am the parent of a student currently studying in your school. I am writing to request a concession in the school fees for this academic year due to our current financial difficulties.
B. Reason for the Request
Explain the financial problem clearly and politely.
Example:
Our family is going through a difficult time financially. Due to [job loss / illness / other reason], our income has reduced, and it has become hard for us to pay the full school fees. We are trying our best to manage, but we are unable to arrange the full amount at this time.
We are committed to our child’s education, and we do not want them to face any interruption in their studies. If needed, we are ready to provide documents like income proof or medical reports for verification.
C. Humble Request and Assurance
Make your request and show gratitude.
Example:
I humbly request you to kindly consider our situation and grant us a fee concession for this session. Your support will help our child continue their studies without any financial stress. We will always remain grateful for your help, and assure you that our child will continue to work hard and follow the school rules with sincerity.
7. Complimentary Close
End the letter with a polite thank-you and your name.
Examples:
Thanking you,
Yours sincerely,
[Parent’s Name]
(Parent of the Student)
Class: [Class Name]
Roll No.: [Roll No.]
Demo Template: Fee Concession Request by Parent
To,
The Principal
[School Name]
[City / Location]
Date: [DD/MM/YYYY]
Subject: Request for Fee Concession for Current Academic Session
Respected Sir/Madam,
I am the parent of a student currently studying in your school. I am writing this letter to humbly request a concession in the academic fees for the current session.
Due to recent financial hardship in our family, we are finding it difficult to pay the full school fees. Our regular source of income has been affected, and we are struggling to manage all the expenses. However, we are fully committed to our child’s education and want them to continue studying without any interruption.
Therefore, I kindly request you to please consider our situation and grant a partial or full fee concession. Your kind support will be a big relief for us during this difficult time. We assure you that our child will maintain good behavior and academic performance.
Thanking you,
Yours sincerely,
[Parent’s Name]
(Parent of the Student)
Class: [Class Name]
Roll No.: [Roll No.]
A fee concession letter from parents is a respectful way to ask for help when the family is going through a tough financial situation. Schools understand such situations and often support families who ask with honesty and politeness. A clear, simple, and humble letter can go a long way in getting the right support for your child’s education.