Leave Application on behalf of the child :
In many educational institutions, when a student, especially a minor, is unable to attend school due to illness, travel, family emergency, or any other reason, a leave application is required. In such cases, it is common for a parent or guardian to write the application on behalf of the child to inform the school and formally request leave for a specific number of days.
This practice not only ensures transparency but also maintains a respectful relationship between parents and the school authority. A properly written application helps avoid any misunderstanding or disciplinary action due to unexplained absence.
What is a Leave Application on Behalf of the Child?
A Leave Application on Behalf of the Child is a formal written request addressed to the school principal or class teacher by a parent or guardian. It seeks permission for the student’s absence from school for a specific reason and duration.
This kind of application must include:
The student’s full name and class
Reason for absence
Dates for which leave is requested
A respectful and sincere tone
Since the student may be too young to write the letter, the parent’s involvement makes the request more responsible and credible.
When Is It Appropriate to Write Such an Application?
Parents may need to write a leave application for their child in situations like:
Illness or Injury: Fever, flu, cold, surgery, or contagious infections
Family Events: Marriage, rituals, or functions requiring travel
Personal Reasons: Mental fatigue, special needs, counseling, etc.
Travel or Emergency: Outstation travel, sudden family emergencies
Bereavement: Death in the family or close relatives
Institutions usually require that leave applications be submitted in advance (where possible) or immediately after the absence if the situation was unexpected.
Importance of a Formal Leave Application by Parents
Writing a proper leave application on behalf of the child is important for many reasons:
Maintains Record: Schools keep a log of student attendance and approved leaves.
Builds Trust: A formal request demonstrates the parent’s involvement and respect for rules.
Avoids Misunderstandings: Prevents the school from assuming truancy or negligence.
Supports Excused Absence: Helps justify missed assignments or exams.
Promotes Communication: Strengthens the parent-school relationship and ensures cooperation.
Structure of a Leave Application on Behalf of the Child
To ensure your application is clear, professional, and acceptable, it should follow a formal structure. Here’s a breakdown of each part:
1. Sender’s Details
Mention the parent’s name (optional), relationship to the child, the child’s full name, class, section, and roll number.
Example:
Name of Student: Aarav Sharma
Class: 3rd – Section A
Roll No.: 14
Parent: Father / Mother / Guardian
2. Date
Include the current date to indicate when the application is being submitted. This is important for school records and approval.
Format Example:
10th July 2025
3. Receiver’s Details
This section is addressed to the appropriate authority in the school, usually the Principal or Class Teacher.
Example:
To,
The Principal
XYZ Public School
[City / Address]
4. Subject Line
Keep it short, direct, and polite. It should clearly state the purpose of the application.
Examples:
Subject: Leave Application on Behalf of My Child
Subject: Request for Sick Leave for My Son/Daughter
Subject: Application for Leave Due to Family Travel
5. Salutation
Use a respectful greeting such as:
Respected Sir/Madam
Dear Class Teacher / Principal
6. Body of the Letter
The main body should consist of three clear paragraphs:
A. Introduction:
Mention your child’s name, class, and reason for writing the letter — to request leave for a specific period.
Example:
I am writing this letter to inform you that my son, Aarav Sharma, a student of Class 3rd A, will not be able to attend school due to illness.
B. Reason and Duration of Leave:
Explain the reason clearly and mention the exact dates for which leave is required. If the child is sick, you may mention the illness. If it’s due to family reasons, you may briefly state the nature of the event.
Example:
He has been running a high fever since last evening and has been advised bed rest by our family doctor. Therefore, I request you to kindly grant him leave from 10th July to 12th July 2025.
C. Conclusion and Polite Request:
Politely request that the leave be granted. Offer to submit a medical certificate or any supporting document if needed. Express gratitude.
Example:
Kindly excuse his absence and grant him leave for the mentioned period. I shall ensure that he completes the pending classwork. Thank you for your understanding and cooperation.
7. Complimentary Close
Close the letter with a polite sign-off and your name and signature.
Examples:
Thanking you,
Yours sincerely,
Yours faithfully,
[Parent’s Name]
(Parent/Guardian of [Student’s Name])
Best Practices for Leave Application as a Parent
Keep the tone formal yet caring
Be brief and specific about the reason
Avoid unnecessary emotional content
Mention the exact dates of absence
Submit the application in advance, if possible
Attach relevant documents (e.g., doctor’s note, travel tickets)
Use neat formatting and clear handwriting if handwritten
Demo Template: Leave Application on Behalf of the Child
To,
The Principal
[School Name]
[City / Location]
Date: [DD/MM/YYYY]
Subject: Leave Application on Behalf of My Child
Respected Sir/Madam,
I am the parent of a student studying in your school. I am writing this letter to kindly request leave on behalf of my child for a period of three days, from [start date] to [end date].
My child is currently unwell and has been advised rest by the doctor. Due to this, they will not be able to attend school during the mentioned days. We assure you that all missed classwork and assignments will be completed once they recover and return to school.
I kindly request you to grant leave and excuse the absence. Your support and understanding in this matter will be sincerely appreciated.
Thanking you,
Yours sincerely,
[Parent’s Name]
(Parent/Guardian of the Student)
A Leave Application on Behalf of the Child is an essential form of communication between parents and school authorities. It reflects accountability, involvement, and cooperation in a child’s education. Writing such an application with clarity, honesty, and professionalism helps maintain a respectful relationship with the institution and ensures that the student’s absence is formally recorded and excused.